THE INSTITUTION of Civil Engineers has selected Systems Team Bristol as its preferred bidder to provide a new membership database system, called MEMSYS.
Preparatory work has already started, based on an exchange of letters. The full contract is expected to be signed by ICE Chief Executive and Secretary Mike Casebourne shortly.
Last May, the ICE Executive Board directed the ICE's finance director Ian Powney to draw up and lead a project to procure a new membership system. Following a competitive tender, IT consultants Charteris was engaged to manage the first stages of specification, invitation to tender and decision on a supplier.
A bottom-up approach was adopted, through which business user representatives from each division were asked to specify their requirements.
A high level steering group was formed to provide strategic direction and to endorse recommendations made by the business user representatives. The steering group included ICE Council members Mark Whitby, Michelle McDowell and Doug Oakervee, and key directors from the ICE and Thomas Telford.
Council approved the investment at its meeting on 14 December (NCE 6 January). Following initial bids, talks were held with four potential suppliers leading to a decision by the Steering Group to go with Systems Team Bristol. STB has already supplied earlier versions of its software to the IEE and IChemE.
After customisation, data transfer and careful testing, key ICE divisions will be phased across to the new system during the course of this year.
Casebourne said: 'This is an exciting project which will bring the Institution's key processes into the 21st century. In the longer term it will enable us to be much more proactive in understanding the needs of individual ICE members.'